Constantly losing track of your flash drive? Frustrated when you remember that the document you need is on your office computer?  Give cloud storage a try! With tools like Dropbox, OneDrive, and Google Drive you can
•    access your files from anywhere
•    create automatic backups of your files
•    share files with anyone anytime you want

Not sure which cloud storage solution is best for you?

Check out CNET’s comparison of OneDrive, Dropbox, Google Drive, and Box. You’ll learn a bit about the tool, what it’s best for, and where it falls flat.

Here at La Salle University, you already have OneDrive at your disposal. Please note that this OneDrive account is only available to you during your time at La Salle. To access OneDrive for Business, visit https://login.microsoftonline.com and sign in with your LUNA credentials.

You can:

  • Share ideas by posting to a newsfeed
  • Follow people, documents, and tags to keep informed about activities and updates
  • Create team sites and document libraries to keep documents organized
  • Control who can see your documents, inside and outside your organization
  • Collaborate on Office documents like Word, Excel, and PowerPoint
  • Create lists, calendars, and templates that your whole team can use
  • Sync a document library to a folder on your computer, so you can easily get to your files

Need help using OneDrive for Business? Check out the tutorials.

Staying Safe: Encrypt Any Sensitive Data

Storing files in the cloud is a great way to collaborate with your colleagues.  However, you have to be careful what you post online.  Any cloud service has the possibility of being compromised, and it’s your responsibility to keep the information you post safe.

Fortunately, this is easy to do.  Microsoft Office includes the ability to password protect Word, Excel, and PowerPoint with minimal effort.  Simply go to File > Info > Protect Document > Encrypt with Password.  Full instructions c/o Microsoft: http://office.microsoft.com/en-001/word-help/protect-your-document-workbook-or-presentation-with-passwords-permission-and-other-restrictions-HA010354324.aspx

After you create a password, don’t send it in an email with the link to the document.  Call the person you are sending the file to and tell them the password.

What needs to be encrypted?

When in doubt, encrypt a document before posting it online.  Any time you are dealing with any type of student information, the document must be encrypted.  This includes any identifiable student information, but isn’t limited to, student name, email, address, grades, and financial aid.  If it’s about a student in any way, encrypt it.

When it comes to non-student information, you really need to make a judgement on what the impact would be if the document and its information were freely available on the internet.  Your departmental birthday calendar is no big deal; your departmental budget is.  If you wouldn’t post something on www.lasalle.edu, you should probably encrypt it.

If you have any questions on the process for encrypting a document, please contact the Helpdesk at helpdesk@lasalle.edu or 215-951-1860.

Migrating From An Older Version Of SkyDrive/OneDrive

If you’ve used OneDrive at La Salle before, you were on the old SkyDrive/OneDrive system.  Your data is separate from the new OneDrive for Business.  If you want to move content from the old system, you can do that by adding OneDrive for Business to your Windows computer and then moving the files locally.   To do so:

  1. Go to https://login.microsoftonline.com
  2. Enter your email address and LUNA password
  3. Navigate to the Start menu on your machine startMenu
  4. Select All Programs
  5. Navigate to Microsoft Office 2013
  6. Select OneDrive for Business
  7. Navigate to the OneDrive webpage and copy the URL oneDriveWebpage
  8. Paste the URL into the Microsoft OneDrive for Business dialog boxOneDriveDialogBox
  9. Press the Sync Now button
  10. Enter your email address and LUNA password
  11. If asked, select Organization account
  12. Press the Show my Files button
  13. Your OneDrive for Business account is now synced to your computer snyced
  14. If you have an old OneDrive account, you can transfer the files from the old account to the new account through copy and paste or drag and drop.

Please contact the Helpdesk at helpdesk@lasalle.edu if you have any questions.